Statement of Data Protection Conditions for the Internet
The COSEDA Technologies GmbH (COSEDA) takes the protection of your personal data very seriously. When we process the personal data that is collected during your visits to our Web site, we always observe the rules laid down in the applicable data protection laws. Your data will not be disclosed publicly by us, nor transferred to any third parties without your consent.
In the following sections, we explain what types of data we record when you visit our Web site, and precisely how they are used:
- Recording and processing of data in connection with access over the Internet
- Use and transfer of personal data
- Consent to use data in other contexts
- Web analysis
- Social plugins
- Links to Web sites operated by other providers
- Right to information and contact data
- Acceptance, validity and modification of data protection conditions
1. Recording and processing of data in connection with access over the Internet
When you visit our Web site, our Web server makes a temporary record of each access and stores it in a log file. The following data are recorded, and stored until an automatic deletion date:
- IP address of the requesting processor
- Date and time of access
- Name and URL of the downloaded file
- Volume of data transmitted
- Indication whether download was successful
- Data identifying the browser software and operating system
- Web site from which our site was accessed
- Name of your Internet service provider
The purpose of recording these data is to allow use of the Web site (connection setup), for system security, for technical administration of the network infrastructure and in order to optimize our Internet service. The IP address is only evaluated in the event of fraudulent access to the network infrastructure of COSEDA.
Apart from the special cases cited above, we do not process personal data without first obtaining your explicit consent to do so. Pseudonymous user profiles can be created as stated under web analysis (see below).
If you order information material or other goods via our website, we will use the address data provided only for the purpose of processing your order.
3. Use and transfer of personal data
All use of your personal data is confined to the purposes stated above, and is only undertaken to the extent necessary for these purposes. Your data is not disclosed to third parties. Personal data will not be transferred to government bodies or public authorities except in order to comply with mandatory national legislation or if the transfer of such data should be necessary in order to take legal action in cases of fraudulent access to our network infrastructure. Personal data will not be transferred for any other purpose.
4. Consent to use data in other contexts
The use of certain services on our website, such as newsletters or discussion forums, may require prior registration and involves a more substantial processing of personal data, such as longer-term storage of e-mail addresses, user IDs and passwords. We use such data only insofar as it has been sent to us by you in person and you have given us your express prior consent for this use. For example, we request your consent separately in the following cases:
4.1 Newsletters and press distribution
In order to register for a newsletter service provided by the COSEDA, we need at least your e-mail address so that we know where to send the newsletter. All other information you supply is on a voluntary basis, and will be only if you give your consent, for example to contact you directly or clear up questions concerning your e-mail address. If you request delivery by post, we need your postal address. If you ask to be included on a press distribution list, we need to know which publication you work for, to allow us to check whether specific publications are actually receiving our press material.
As a general rule, we employ the double opt-in method for the registration. In other words, after you have registered for the service and informed us of your e-mail address, you will receive an e-mail in return from us, containing a link that you must use to confirm your registration. Your registration and confirmation will be recorded. The newsletter will not be sent until this has been done. This procedure is used to ensure that only you yourself can register with the newsletter service under the specified e-mail address. You must confirm your registration as soon as possible after receiving our e-mail, otherwise your registration and e-mail address will be erased from our database. Until we receive your confirmation, our newsletter service will refuse to accept any other registration requests using this e-mail address.
You can cancel subscriptions to our newsletters at any time. To do so, either send us an e-mail or follow the link at the end of the newsletter.
4.2 Visitors’ books and forums
If you wish to sign up for an Internet forum run by COSEDA, we need at least a user ID, a password, and your e-mail address. For your own protection, the registration procedure for this type of service, like that for the newsletters, involves you confirming your request using the link contained in the e-mail we send you and you giving your consent to the use of further personal data where this is necessary to use the forum.
You can cancel your registration for this type of service at any time, by sending us an e-mail via the Web page offering the service.
As a general rule, the content of visitors’ books and forums is not subject to any form of monitoring by COSEDA. Nevertheless, we reserve the right to delete posted contributions and to prohibit users from further use of the service at our own discretion, especially in cases where posted content contravenes the law or is deemed incompatible with the objectives of COSEDA.
Personal user profiles are not created. However, Section 15 (3) of the Telemedia Act (TMG) permits the use of user profiles under a pseudonym for the purpose of advertising, market research and the structuring of offers in line with the user’s needs provided that the user does not object to this.
Currently we do no Webanalysis.
7. Social plugins
We also use social plugins in some cases on our webpages, e.g. from the Facebook, Twitter, YouTube or Google+ social networks. These are often technically operated in the USA or in other countries outside Germany and the EU and some are offered via national companies in the EU (see the websites www.facebook.de, www.twitter.de, www.youtube.de or www.google.de for the providers). The plugins are identified with the companies’ logo, comment fields or what are known as a »Like« or »+1« button.
If you open a page of our website in your web browser containing such a plugin, your web browser will create a direct connection to the servers of the respective provider in the country concerned.
By incorporating the plugins the provider is given at the least the information that you have visited a certain page on our website, and perhaps also other information that your web browser or the device you use also discloses. The content of the plugin is loaded by your web browser directly from the provider and incorporated into our website. If you are registered and have logged in with the provider concerned, your visit can also be assigned to your user account.
If you interact with a plugin, e.g. if you click on the »Like« button or enter a comment in a form field, your browser will also transmit this information directly to the provider where it will be saved and, if applicable, continue to be used and published.
If you do not wish a provider to collect data on you through our website you must deactivate the plugins in your web browser. If you wish to avoid a link to any existing user account, you must log out before your visit to our website. By visiting our website, you declare your consent to the above provisions.
COSEDA implements technical and organizational security measures to safeguard stored personal data against inadvertent or deliberate manipulation, loss or destruction and against access by unauthorized persons. Our security measures are continuously improved in line with technological progress.
9. Links to Web sites operated by other providers
Our Web pages may contain links to other providers’ Web pages. We would like to point out that this statement of data protection conditions applies exclusively to the Web pages managed COSEDA. We have no way of influencing the practices of other providers with respect to data protection, nor do we carry out any checks to ensure that they conform with the relevant legislation.
10. Right to information and contact data
You have a legal right to inspect any stored data concerning your person, and also the right to demand their correction or deletion, and to withdraw your consent for their further use.
In some cases, if you are a registered user of certain services provided by COSEDA, we offer you the possibility of inspecting these data online, and even of deleting or modifying the data yourself, via a user account.
If you wish to obtain information on your personal data, or want us to correct or erase such data, or if you have any other questions concerning the use of personal data held by us, please contact: firstname.lastname@example.org
11. Acceptance, validity and modification of data protection conditions
By using our Web site, you implicitly agree to accept the use of your personal data as specified above. This present statement of data protection conditions came into effect on June 24, 2015. As our Web site evolves, and new technologies come into use, it may become necessary to amend the statement of data protection conditions. COSEDA reserves the right to modify its data protection conditions at any time, with effect as of a future date. We recommend that you re-read the latest version from time to time.